The Final NIH Policy for Data Management and Sharing took effect January 25, 2023. It applies to all proposals for NIH funding that will result in the generation of scientific data, if funds are awarded. The policy does not require all data to be shared, but does expect data sharing limitations to be explained and justified.
The central operational piece of the policy is a Data Management & Sharing Plan (DMSP) which must be submitted at the time of application for an NIH award, and then updated during the course of the award period as needed.
An NIH DMSP is a two-page document addressing six elements, which are meant to be customized to each proposal. High level summaries of the six elements are as follows:
An NIH DMSP must now accompany each proposal package sent to the NIH. This is how the DMSP fits into the NIH grant process:
Whether required as part of grant proposals/applications or created ad hoc to help manage a project, developing a data management plan (DMP) is considered best practice for conducting research. These plans identify upfront the methods, resources, and tools to be used throughout the various stages of a research project. DMPs can also function to coordinate the activities of all personnel involved in the project by clarifying roles and responsibilities.
When planning your research project, it is important to consider how data are governed at IUSM and how that affects your ability to handle (in particular, store) the data you work with for research.
To assist faculty, staff, and students with navigating this process, Indiana University (IU) has appointed Data Stewards to provide guidance. These stewards are assigned to different data subject areas and can also provide insight into the different types of data that IU recognizes and how those classifications might overlap with a particular data subject area. More information can be found on the IU Data Management website: https://datamanagement.iu.edu/.
For IUSM questions related to the NIH Data Management and Sharing Policy, DMS plan consults, reviews, and other data-related questions please contact:
Levi Dolan, Indiana University School of Medicine - firstname.lastname@example.org
Ruth Lilly Medical Library Reference - email@example.com
To learn more, please check the Ruth Lilly Medical Library Current Classes for our next NIH DMS Policy class (free, one-hour workshops that introduce resources for IUSM-affiliates).
For IU affiliates not a part of IUSM, please contact:
Heather Coates, IUPUI - firstname.lastname@example.org
Ethan Fridmanski, Indiana University Bloomington - email@example.com