1. Determine if the the work is in the public domain. If it falls in public domain you are free to use in Indy Historical.
A public domain work is a creative work that is not protected by copyright and which may be freely used by everyone. The reasons that the work is not protected include: (1) the term of copyright for the work has expired; (2) the author failed to satisfy statutory formalities to perfect the copyright or (3) the work is a work of the U.S. Government.
Chart for determining public domain, from Cornell University.
2. Determine if your use of the work falls under Fair Use guidelines. If it falls under Fair Use guidelines, you are free to use in Indy Historical.
Fair use may not be what you expect. Whether or not you are within the boundaries of fair use depends on the facts of your particular situation. What exactly are you using? How widely are you sharing the materials? Are you confining your work to the nonprofit environment of the university?
To determine whether you are within fair use, the law calls for a balanced application of these four factors:
These four factors come directly from the fair use provision, Section 107 of the U.S. Copyright Act, and they have been examined and developed in court rulings. The following summaries explain the significance of the factors as they relate to many university needs.
-above content from Copyright Adivsory Office of Columbia University
Tools for assisting in determining Fair Use.
3. If the work is not in the Public Domain and does not fall under Fair Use guidelines, you need to determine who/what entity owns the copyright and seek the permission of that person/entity.