Creating a new version is the preferred approach when:
Our default practice is not to restrict access to preceding versions. When it is important to ensure that a repository user does not inadvertently download a superseded version of an item, we will restrict access to earlier versions at the request of the submitter, as follows:
Our intention with this policy is to strike a balance between preventing unintended access to superseded content, providing for intentional access to that content, and not setting up a process that is potentially dependent on submitters who have long since departed the university or are otherwise unresponsive to access requests. These practices do not apply to content which should legitimately be withdrawn from the repository (such as for copyright or FERPA concerns), or which is embargoed. Those restrictions remain in place.
File replacements are made sparingly and at the discretion of ScholarWorks administrators. Users making such requests do so at their own risk. ScholarWorks administrators do not retain and cannot reinstate older versions of files that have been replaced.
Complete replacement of a file requires justification from the requestor. The requestor must note in their request the specific changes that have been made, in order to allow ScholarWorks staff to assess the request. Examples of reasonable requests for replacement include:
There are some cases in which a replacement cannot be made, such as when a request pertains to an official record such as a thesis or dissertation that has been formally approved.
ScholarWorks is intended to provide persistent access to deposited material. As such, requests for removal or withdrawal are evaluated on a case-by-case basis and must include a justification for the request. If a request is approved, ScholarWorks administrators will take one of the following actions, depending on the circumstances:
ScholarWorks reserves the right to withdraw content that is libelous, an invasion of privacy, or that does not reflect the nature of the Collection to which the work was submitted.
A request for removal should be directed to the site administrators and include the reasons for withdrawal. ScholarWorks staff may contact the requestor for additional information.